How do I manage signups for a dinner series?

Create a free workspace on QRvite and publish each dinner as an event. You get a signup page, QR code, automatic confirmations, and a growing guest list. The free plan covers unlimited events and contacts.

How do I limit the number of guests for a private dinner?

QRvite lets you set a guest cap per event. Once the cap is reached, additional signups go to a waitlist. You can invite waitlisted guests to the next dinner automatically.

What's the best tool for running a supper club?

QRvite is designed for recurring event hosts like supper club organizers. It gives you a public calendar of upcoming dinners, per-event QR codes, automatic confirmations, and broadcast emails to your full guest list.

How do I grow my dinner series attendance?

The most effective channels are: in-person QR code signups (capturing warm referrals at each dinner), post-dinner follow-up emails announcing the next event, and a growing opt-in list that compounds over time. Paid channels rarely justify the cost for intimate dinner series.

How to Run a Dinner Series: The Operations Playbook

Before the first dinner: build the infrastructure

Set up your signup system before you announce anything. You need a public event page where guests can register, a confirmation email that goes out automatically, and a place to store your growing guest list. QRvite covers all three. Create a workspace, publish your first dinner as an event, and you have a shareable signup link and a QR code ready to print. Do this first — before the Instagram post, before the email blast.

Controlling attendance: the waitlist approach

For intimate dinners (12–24 guests), you don't want unlimited signups. QRvite lets you set a guest cap per event. When the cap is hit, new signups go to a waiting list. This does two things: creates scarcity (real, not manufactured — you actually have a limited number of seats) and builds a warm list of people to invite first for the next dinner.

The QR code at the door

At every dinner, put your QR code somewhere visible — a printed card on each table, a small poster near the entrance. Guests who heard about it from a friend, who weren't on the list for this dinner but want to come to the next one, can scan and sign up right there. This is the most effective way to grow a dinner series guest list: warm referrals captured in the moment.

Confirmations and reminders that feel personal

Automated doesn't have to mean impersonal. QRvite sends confirmations from your own domain (not noreply@eventplatform.com). The confirmation email confirms the date, location, and what guests can expect. Set up a reminder to go out the morning of the dinner. Both of these reduce no-shows significantly — and they happen automatically, without you lifting a finger.

The post-dinner follow-up

The 24 hours after a great dinner are when guest enthusiasm is highest. Send a short follow-up email: thank them for coming, share a photo if you have one, and let them know when the next dinner is. Guests who reply to that email are your best evangelists. QRvite's broadcast tool sends this to all attendees of a specific event in two clicks.

Building the list over time

After 6 dinners, you'll have a list of 80–200 people who've been to at least one dinner and opted in to hear about the next one. That list is more valuable than any social media following. When you announce dinner #7, you email that list, fill half the seats in 24 hours, and only need 6–12 more from social or word of mouth. The compounding effect of an owned guest list is what turns a dinner series into a real recurring event business.